Be a solution finder, Be Quad

QuadMed is looking for a Sales Coordinator to join our corporate team! This is a hybrid role and must live close enough to travel into the corporate office in Sussex, WI regularly.

GENERAL PURPOSE OF JOB
We are seeking a highly organized and detail-oriented Growth Coordinator to support our growth team. This role is essential in ensuring seamless sales operations, managing administrative tasks, and enhancing communication between internal teams and external clients. The ideal candidate is proactive, adaptable, and thrives in a fast-paced healthcare environment.

KEY RESPONSIBILITIES

• Provides administrative support to the sales team, including scheduling meetings, preparing presentations, and managing correspondence.
• Assists in the coordination of sales activities, including tracking leads, managing customer inquiries, and maintaining CRM records.
• Supports the preparation and processing of contracts, proposals, and other growth-related documents.
• Serves as a liaison between sales, marketing, and operational teams to ensure smooth communication and alignment on priorities.
• Monitors and manages inventory of promotional materials and sales tools.
• Assists in organizing conferences, trade shows, and customer events.
• Maintains accurate records, reports, and databases related to growth performance and customer interactions.
• Ensures compliance with healthcare regulations and company policies when handling customer and patient information.
• Conducts research on market trends, competitors, and potential clients to support growth strategy development.
• Provides exceptional customer service to clients by addressing inquiries and coordinating follow-ups as needed.
• Prepares, submits, and reconciles expense reports on behalf of executives. 
• Participate in calls with the Chief Growth Officer, capturing key insights, action items, and strategic initiatives in OneNote for reference and follow-up.
• Other duties as assigned.

JOB REQUIREMENTS
Appropriate education and/or experience may be substituted on an equivalent basis

Education: 

• High school diploma or equivalent

Experience: 

• Minimum three (3) years of experience in sales coordination, administrative support, or a similar role in a healthcare setting preferred.
• Experience using Co-Pilot or other AI-driven tools to enhance productivity, streamline workflows, and improve data analysis preferred.

Knowledge, Skills & Abilities:  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote) and CRM software.
• Strong organizational skills and attention to detail, with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with cross-functional teams.
• Understanding of healthcare sales processes, HIPAA regulations, and industry compliance is a plus.
• Proactive problem-solving skills and ability to work independently.
• Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.